Check In

Upon arrival at Legacy Park in downtown McCall for set up on Friday, January 24, 2020, please report to the Winter Carnival staff at the entrance of the Vendor Court first. Please do not attempt to move into your booth location without checking in.

Set Up

Booths may set up between the hours of 8am and 1pm Friday, January 24, 2020. All booths must be in place by 3pm Friday. Due to the hectic nature of opening day, we recommend getting to the vendor court early. Vendors with trailers must be in place by 11am to allow for traffic flow and to allow easier access for vendors with tents. To alleviate congestion, we will assign check-in times for each vendor one week prior to the start of Winter Carnival.

Midweek Set Up

Vendors will be allowed to keep tents and trailers in place during midweek. Vendors are allowed to open at their discretion during this time.

Security

There will be 24 hour security starting Friday, January 24, 2020, continuing through Sunday, February 2, 2020 for the vendor court. Security is provided as a deterrent, and vendors understand the McCall Winter Carnival Committee cannot be responsible for any loss or damage.

Restocking Access

Exhibitors may enter the Vendor Court with vehicles prior to the start of the operating hours each morning for re-stocking. Vehicles must be removed prior to the start of operating hours.

Vehicle Access & Parking

All vehicles are prohibited in the Vendor Court during operating hours and no vehicles may be parked overnight at the Vendor Court. Parking is available in several locations nearby including the Marina Parking lot behind Gravity Sports and the upper Hotel McCall parking lot. No trailer or overnight parking is allowed in the upper Hotel McCall parking lot. Please be respectful and adhere to designated parking zones.

Cancellation Policy

No refunds will be given to approved vendors who cancel. However, if a vendor cancels the vendor contract within 30 days before the Winter Carnival and a replacement vendor can be found, the vendor fee will be refunded to the exhibitor. Notice of cancellation must be in writing and is effective the date received.

Vendor Responsibilities

Exhibitors must operate in a legitimate and courteous manner and keep their area clean, as well as keep all designated walkways clear at all times. All of the vendor’s operations must be in accordance with all applicable federal, state and local statutes, regulations and requirements. Exhibitor agrees to indemnify and defend the City of McCall and the McCall Area Chamber of Commerce for any loss, expense or damage as a result of the Exhibitor’s violation of these guarantees.

Each vendor space must be presented in a professional, clean manner. Operations conducted behind your service area (i.e. food prep, product storage, etc.) must be enclosed and not visible to the public. Enclosures must align with the tent policy and be of a professional design specifically designated for trade shows, fairs, and festivals.

Rights and Privileges

Any right or privilege of the vendor to sell any products on the grounds of the McCall Winter Carnival may be immediately revoked, without refund, if the vendor fails or refuses to comply with the terms of the Vendor Agreement. If any questions arise while reading the contents of this handbook, it is the responsibility of the exhibitor to clarify any and all questions prior to occupying their space at the McCall Winter Carnival.

Sales Restrictions

It is expressly understood that vendors are prohibited from selling any articles or products or rendering any services, except those specifically listed on their Application/Contract. The McCall Winter Carnival Committee reserves the right to require immediate removal of any objects which are not listed on your contract, or are in the opinion of management deemed to be offensive, hazardous or might adversely affect the Carnival’s image.

The Winter Carnival Committee will determine whether an item is considered offensive or in poor taste, and can prohibit the sale/display of any such items. Products and services that are not allowed to be sold by vendors include: knives; ear piercing; permanent tattooing; concealed weapons not allowed; firearms or products resembling firearms; lasers; stun guns; switchblades; brass knuckles; high-powered water guns; helium balloons; pornographic or drug-related items; noise-makers (i.e. pop bangs, pull pops, firecrackers); fireworks of any nature, including stink bombs.

Merchandise Exclusives

For the mutual benefit of our vendors and the public, we make every attempt to diversify products by not over-booking similar lines of merchandise. Vendors with similar product lines will be asked to cooperate with the McCall Winter Carnival Committee to modify certain products to lower redundancies on the offerings. Although we attempt to diversify merchandise, vendors are NOT granted an exclusive right to exhibit their products or services in this event and none is implied verbally.

Tents

The McCall Winter Carnival Committee is requesting that all vendors adhere to guidelines in regard to tents or canopies covering outside vendor areas. All tents or canopies must be of a professional design specifically designated for trade shows, fairs, and festivals. Canopies that are designated for backyards, beach or picnic use, or “makeshift/homemade” structures made from tarps, PVC pipe, etc., will not be allowed. If you are unsure if your current canopy will be allowed please send photos with your application/contract. If you need, professional canopies are available for rental (please inquire for details). Tents and canopies must be placed within your allotted space. Please be sure you have enough space to allow for the tie-down of your tent or awning, as some tie-downs do not extend straight down. Any stock supplies or boxes must be within the allotted space and areas must be kept clean and attractive Operations conducted behind your service area (i.e. food prep, employee areas, etc.) must be enclosed and not visible to the public.

Alcohol

No beer, wine, intoxicating liquor or controlled substance of any kind shall be kept or sold by the vendor or vendor employees within their allotted space.

Electric Heaters

Due to the limited supply of power, we do not allow electric heaters in or around your booth. Propane heaters are acceptable.

Trash

Vendors must dispose of refuse in the dumpsters provided in various locations around the Vendor Court. The City of McCall and the McCall Winter Carnival cleaning staff is not responsible for disposing of or the hauling of waste or debris used in the daily function of running your booth. Refuse cans and boxes set in front of booths are intended for use by Carnival patrons only. Please do not fill them up with your daily refuse. Dumpsters will be provided for vendor use. If trash is not disposed of properly, a fine of $100 per day may be assessed.

State Sales Tax

The Idaho Sales Tax Act requires every retailer engaged in business in Idaho to obtain a seller’s permit from the State Tax Commission. As is dictated by Idaho Tax Code, Title 63-3620C, retailers are required to collect the six percent (6%) sales tax on each sale that is not exempt from tax. Each Concessionaire is required to provide the McCall Area Chamber of Commerce with a copy of their ST-124 with their contract. The Idaho State Tax Commission requires that your signs indicate that “Sales Tax is Included” if that is the case. Please contact the local State Tax Commission office to obtain a permit at (208) 334-7660 or toll free at (800) 972-7660.

Central District Health

The Central District Health Department has published a vendor’s packet describing many of your responsibilities to the public. The approval of a temporary permit from Central District Health Department is required before operating. For further information, please call the Health Department at 208-634-7194.

Logo Usage

Use or reproduction of the Winter Carnival logo is prohibited without express written permission from the McCall Area Chamber of Commerce.